• Working on a one-to-one basis on a variety of tasks related to Director's working life and communication.

• Providing personalized secretarial support and carrying out administrative duties on behalf of Quality Director in a well-organized and timely manner.

· Acting as a first point of contact, dealing with correspondence and phone calls

· Act as the point of contact between the manager and internal/external clients

· Managing diaries and scheduling meetings and appointments

· Organising meetings, trainings, and eventually events

· Taking accurate and comprehensive notes & minutes in meetings

· Reminding the Director of important tasks and deadlines

· Maintaining Action Logs, reminding deadlines to the Persons in Charge & collecting/summarizing evidence

· Typing, compiling and preparing reports, presentations, briefs and correspondence

· Managing databases and filing systems

· Implementing and maintaining procedures/administrative systems

· Collating and filing expenses

· Making travel arrangements

· Running errands as requested

· Fluent in Professional English with excellent verbal and written communications skills

· Proven work experience as a Director Executive Assistant eventually to a Quality Director and/or in Furniture industry will definitely be a plus.

· Discretion, trustworthiness & confidentiality

· Flexibility & adaptability

· Ability to multitask and prioritize daily workload

· Outstanding organisational & time management skills

· Ability to be proactive and take the initiative

· Tact & diplomacy

· Knowledge of standard software packages like MS Office and the ability to learn company-specific software if required.

· Up-to-date with latest office gadgets and applications

· Executive Assistant or PA diploma or certification would be considered an advantage